Outlook Disclaimer Examples
This page lists several sample disclaimer statements. The disclaimer notices
you use will depend on which legal aspects are important to the company,
and on
the job function of the person sending the email.
Standard disclaimers
Transmission of viruses
WARNING: Computer viruses can be transmitted via email. The recipient should check
this email and any attachments for the presence of viruses. The company accepts
no liability for any damage caused by any virus transmitted by this email. E-mail
transmission cannot be guaranteed to be secure or error-free as information could
be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain
viruses. The sender therefore does not accept liability for any errors or omissions
in the contents of this message, which arise as a result of e-mail transmission.
Warning: Although the company has taken reasonable precautions to ensure no viruses
are present in this email, the company cannot accept responsibility for any loss
or damage arising from the use of this email or attachments.
Entering into contracts
No employee or agent is authorized to conclude any binding agreement on behalf of
[Company] with another party by email without express written confirmation by [Supervisor
or Director].
Negligent misstatement
Our company accepts no liability for the content of this email, or for the consequences
of any actions taken on the basis of the information provided, unless that information
is subsequently confirmed in writing. If you are not the intended recipient you
are notified that disclosing, copying, distributing or taking any action in reliance
on the contents of this information is strictly prohibited.
Employer's liability
Any views or opinions presented in this email are solely those of the author and
do not necessarily represent those of the company. Employees of [Company] are expressly
required not to make defamatory statements and not to infringe or authorize any
infringement of copyright or any other legal right by email communications. Any
such communication is contrary to company policy and outside the scope of the employment
of the individual concerned. The company will not accept any liability in respect
of such communication, and the employee responsible will be personally liable for
any damages or other liability arising.
Company address
It is best to state your company name in or underneath the disclaimer so that there
can be no confusion as to which sender the disclaimer belongs to. Moreover, in some
countries, companies are obliged to give their details underneath each written communication.
Adding your website can be useful for marketing purposes as well.
Company X, Suite# 1, Street, City, Country, www.company.com
Complete disclaimers
This message contains confidential information and is intended only for the individual
named. If you are not the named addressee you should not disseminate, distribute
or copy this e-mail. Please notify the sender immediately by e-mail if you have
received this e-mail by mistake and delete this e-mail from your system. E-mail
transmission cannot be guaranteed to be secure or error-free as information could
be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain
viruses. The sender therefore does not accept liability for any errors or omissions
in the contents of this message, which arise as a result of e-mail transmission.
If verification is required please request a hard-copy version. Company X, Suite#
1, Street, City, Country, www.company.com
_____________________________________________________________________
This message is confidential. It may also be privileged or otherwise protected by
work product immunity or other legal rules. If you have received it by mistake,
please let us know by e-mail reply and delete it from your system; you may not copy
this message or disclose its contents to anyone. Please send us by fax any message
containing deadlines as incoming e-mails are not screened for response deadlines.
The integrity and security of this message cannot be guaranteed on the Internet.
_____________________________________________________________________
This email and any files transmitted with it are confidential and intended solely
for the use of the individual or entity to whom they are addressed. If you have
received this email in error please notify the system manager. Please note that
any views or opinions presented in this email are solely those of the author and
do not necessarily represent those of the company. Finally, the recipient should
check this email and any attachments for the presence of viruses. The company accepts
no liability for any damage caused by any virus transmitted by this email.
Company X, Suite# 1, Street, City, Country, www.company.com
Departmental disclaimers
Financial department
The financial department may face more confidentiality issues than other departments:
This message contains confidential information and is intended only for [recipient
name]. If you are not the named addressee you should not disseminate, distribute
or copy this e-mail. Please notify the sender immediately if you have received this
e-mail by mistake and delete this e-mail from your system. Finally, the recipient
should check this email and any attachments for the presence of viruses. The company
accepts no liability for any damage caused by any virus transmitted by this email.
[Date]
Company X, Suite# 1, Street, City, Country, www.company.com
Sales department
The sales department disclaimer must cover the validity of quotes and disclaim responsibility
for any action taken in reliance upon information given.
All quotes from [Company] are valid for 30 days following the date of email transmission.
Our company accepts no liability for the content of this email, or for the consequences
of any actions taken on the basis of the information provided, unless that information
is subsequently confirmed in writing. Any views or opinions presented in this email
are solely those of the author and do not necessarily represent those of the company.
Finally, the recipient should check this email and any attachments for the presence
of viruses. The company accepts no liability for any damage caused by any virus
transmitted by this email.
[Date] Company X, Suite# 1, Street, City, Country, www.company.com
IT department
The IT department or helpdesk must disclaim against responsibility for the effects
of their advice. For instance if they were to advise a user to change something
on their computer and the user does not implement this correctly causing system
down time, the company does not want to be held liable for this:
Our company accepts no liability for the content of this email, or for the consequences
of any actions taken on the basis of the information provided, unless that information
is subsequently confirmed in writing. Any views or opinions presented in this email
are solely those of the author and do not necessarily represent those of the company.
WARNING: Computer viruses can be transmitted via email. The recipient should check
this email and any attachments for the presence of viruses. The company accepts
no liability for any damage caused by any virus transmitted by this email.
[Date] Company X, Suite# 1, Street, City, Country, www.company.com
Secretarial department
You could include a statement for secretaries that they are acting on behalf of
their manager and that the manager must confirm any agreements in emails in writing.
This message is sent of behalf of [Manager] and is intended for [Recipient]. If
you are not the intended recipient you are notified that disclosing, copying, distributing
or taking any action in reliance on the contents of this information is strictly
prohibited. [Company] accepts no liability for the content of this email, or for
the consequences of any actions taken on the basis of the information provided,
unless that information is subsequently confirmed in writing by [Manager].
[Date] Company X, Suite# 1, Street, City, Country, www.company.com
Board of Directors
Directors will mainly face confidentiality issues:
This message contains confidential information and is intended for [Recipient].
If you are not the intended recipient you are notified that disclosing, copying,
distributing or taking any action in reliance on the contents of this information
is strictly prohibited. E-mail transmission cannot be guaranteed to be secure or
error-free as information could be intercepted, corrupted, lost, destroyed, arrive
late or incomplete, or contain viruses. The sender therefore does not accept liability
for any errors or omissions in the contents of this message, which arise as a result
of e-mail transmission. If verification is required please request a hard-copy version.
[Date] Company X, Suite# 1, Street, City, Country, www.company.com
Internal disclaimer
An internal disclaimer is mainly important in view of libelous, indecent, and racist
content in emails. If employees use the internal email system to spread pornographic
pictures or offensive jokes, the Company will be held liable. Therefore the internal
disclaimer should disclaim against this. Confidentiality is also an issue for internal
mail.
* This message is intended only for [recipient name]. If you are not the intended
recipient you are notified that disclosing, copying, distributing or taking any
action in reliance on the contents of this information is strictly prohibited.
* Employees of [Company] are expressly required not to make defamatory statements
and not to infringe or authorize any infringement of copyright or any other legal
right by email communications. Any such communication is contrary to company policy
and outside the scope of the employment of the individual concerned. The company
will not accept any liability in respect of such communication, and the employee
responsible will be personally liable for any damages or other liability arising.
Employees who receive such an email must notify their supervisor immediately.
[Date], Company X, Suite# 1, Street, City, Country.
Misc Disclaimers
Eco Friendly
Please consider the environment before
printing this email
or
Save Trees. Print only when necessary
